General Office Manager.  

Position Starts July 2017


Working at Massage Me

Massage Me is a booking agent and mobile massage company based in the French Alps.

Massage Me has been providing a mobile massage service in the French Alps for the last 10 years.  We started out with two therapists in one resort and have grown into a well established and regarded company contracting 15 staff who work in and around 16 ski resorts in the winter season.  As well as providing a smaller service in the summer months.

Over the next six months, Massage Me is looking to expand and have a full time, year round team of enthusiastic people who think on their feet and leave nothing to chance.

We are currently looking for ambitious applicants with the vision, drive and belief to enable Massage Me to grow through an exciting transitional phase.

Being a small company every person in the office team is responsible for the company’s success.  We have our roles and responsibilities but we are a team through and through.

Our office is based in the mountains and a desire to live and work in this environment is essential. The company owners, Anna and Richard, moved to the Alps to ski and bike on some of the best terrain in the world, and it's epic.  If you would rather commute on a train than a push bike; or go clubbing over an early night and a powder day Massage Me is not the right company for you.

Working with Massage Me is not solely about your pay packet, it's about loving your work and your work enabling you to live the lifestyle you want.


Job Description

Manage and support office staff to maintain our excellent standards through regular planning, supervision, monitoring and appraisal.General Office Manager - Job Description

One of three key management positions in the Massage Me company structure. Under the supervision of the Company Director, the Office Manager will work alongside the Marketing and Sales Manager and the Finance Manager

Key responsibilities (detailed below) include office management, booking system management; customer service management and supervision of the customer care team; recruitment and management of therapists; and sporting event management.

Responsibilities

Office Management:

  • Maintain office efficiency by planning and implementing effective office systems

  • Maintain office services by organising office operations and procedures  

  • Design and implement office policies by establishing standards and procedures

  • Design and implement filing procedures of all records

  • Keep other management informed by reporting and summarising information and identifying trends

  • Manage and support office staff to maintain our excellent standards through regular planning, supervision, monitoring and appraisal.

  • Contribute to team effort to achieve company results and successes

Bookings Management

Massage Me’s an online booking service links customers to therapists either directly or through our tour operator partners. Bookings will primarily be online, some however will be over the phone through our ‘Customer Care Agents’.

It will be the responsibility of the General Office Manager to:

  • Monitor the bookings on the system

  • Solve any problems that may occur

  • Facilitate communication between all relevant parties ensuring all bookings are completed smoothly and thoroughly

Customer Service Management:

  • Achieve customer service objectives by preparing and completing strategic plans; implementing production, productivity, quality, and customer-service standards; resolving problems; determining system improvements; implementing change.

  • Improve customer service by studying, evaluating, and re-designing processes; monitoring and analysing results; implementing change

  • Complete operational requirements by scheduling and assigning employees (customer care agents) and following up on work results

  • Manage and support office staff to maintain our excellent standards through regular planning, supervision, monitoring and appraisal

Recruitment & Training:

  • Organisation and administration of therapist recruitment, orientation and training

  • Organisation and administration of customer care agent recruitment, orientation and training

  • Liaison with Sales and Marketing Manager regarding recruitment and advertising strategies

Sporting Events:

  • Recruitment of therapists for summer sporting events

  • Liaise with event organisers

  • Organisation of transport, materials and equipment for events


Person Specification:

In order to be shortlisted, you must demonstrate (through your application form or interview) that you meet all the essential criteria and as many of the desired criteria as possible

Education.

  • Educatedto degree level (essential), preferably in Hospitality, business, management or tourism related (desirable

Knowledge and experience:

  • At least three years working experience in a customer service orientated roll. (Essential)

  • Experience of creating, implementing and improving office policies and procedures. (Essential)

  • Experience of staff management, including training, mentoring and performance management. (Essential)

  • Experience of the entire recruitment process. (Desired)

  • Experience of managing customer bookings (Essential)

  • Experience of working in a small company and within a small management team (Desired)

  • Knowledge of the ski industry and in particular the tour operators. (Essential)

Values and behavior

  • Communication: Understand the importance of communication between the team, our partners and our customers. (Essential)

  • Acting as a team: Understand the importance to work alongside, learn and solve problems collaboratively with a range of people across teams (Essential)

  • Learning and improving: This is about promoting an improvement, no-blame environment giving people confidence to try out new things and make and learn from mistakes. (Essential)

  • Decision making: This is about setting priorities and enabling effective decisions based on appropriate analysis, data and understanding of customer requirements. (Essential)

Skills:

  • Advanced level of written and spoken french. (Desired)

  • Conversational French (Essential)

  • Excellent grammar  (Essential)

  • Excellent telephone manner (Essential)

  • Computing/Technical qualifications/skills (Desirable)

  • Excellent verbal communication skills (Essential)


Pay Package

  • 1,800€ per month salaried

  • 25 days holiday

  • French contract

Incentive:

During this exciting, 5 year, transitional period Massage Me aims to grow considerably.  Targets have been set for annual gross sales and profit for this period.  As part of the management team responsible for reaching, and hopefully exceeding, these targets a profit sharing scheme will be available from May 2020.  Targets and profit sharing will be reviewed and amended annually from December 2018.


Application Form

To apply for this position, please complete the application form below.  This will be email to our office team who will let you know they have received it.

In completing the form, it may be better to copy and paste your longer written answers into the form.

You can also email any additional information to rich@massage-me.com